Minutes - 9-8-14 Reg. Meeting - Laserfiche WebLink

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B K 00026 PG: 0967 Library System (ILS) software, hardware, integral components, and tools related to the statewide resource sharing distribution system. B. The Department shall fund and manage project administration for NC Cardinal. Project administration includes project oversight, project schedule development, vendor negotiations and contract administration, budget forecasting, migration management, development and maintenance of communications channels, and coordination of NC Cardinal Committees. C. The Department shall fund and manage first -line software support for NC Cardinal. First - line support includes maintaining a help ticket system, providing remote and onsite assistance, training, and facilitating communications with second -level vendor support. D. The Department shall fund and manage resource sharing services for NC Cardinal. Resource sharing services include delivery system administration, purchase and distribution of shipping supplies, training, vendor communications, and problem resolution. E. The Department retains final financial decision - making authority for all matters pertaining to the NC Cardinal Integrated Library System (ILS) and its users. F. The Department shall not exceed $750,000 in total State Fiscal Year 2014 -2015 expenditures for NC Cardinal. IV. Financial Responsibilities — Participating Library A. Upon the third (3rd) State Fiscal Year of participation in NC Cardinal, the Library shall fund its portion of branch costs and subscription costs for the NC Cardinal ILS. Subscription costs include hardware maintenance, hardware administration, database administration, Standard Internet Protocol (SIP) services, software upgrades, and second -level system support. The Library's annual cost shall be calculated based upon the following formula: (# of Qualifying Branches * Cost per Branch) + (% of Active Items * Total ILS Subscription Cost) B. Qualifying branches are those that incur an annual outlet fee by meeting the following criteria: 1) Open more than 18 hours per week 2) Store and circulate items to the general public 3) Act as a circulating branch as their primary responsibility C. Non - optional third party services may be required to support the NC Cardinal ILS and may incur additional annual costs to the Library. Non - optional third party services must be agreed to by a two- thirds majority of all NC Cardinal libraries and approved by the State Library's NC Cardinal Program Manager. Written notification of the implementation of non - optional third party services shall be given to all NC Cardinal libraries on or before July 1. The new service shall become effective July 1 of the following State Fiscal Year. The Library's annual third party service costs shall be calculated based upon the following formula: % of Active Items * Total Annual Service Cost NC Cardinal Memorandum of Agreement Page 3 of 16