Agenda - 8-18-14 Recessed Meeting

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LEE COUNTY Committed Today for a Better Tomorrow LEE COUNTY BOARD OF COMMISSIONERS ITEM ABSTRACT ITEM NO. I. A. Information Meeting Date: August 18, 2014 XX Action Item Consent Agenda SUBJECT Community & Economic Development Joint Use Facility Buggy Factory Lease DEPARTMENT Administration CONTACT PERSON John Crumpton, County Manager REQUEST Approve Four Party Lease Agreement with Progressive Contractors (jointly with the City of Sanford and Sanford Lee County Partnership for Prosperity) and Interlocal Agreement with the City of Sanford for the use by Community and Economic Development Departments and Agencies at the Buggy Factory. SUMMARY At the August 4th meeting of the County Commissioner, this item was tabled until the contracts could be agreed upon by all parties. In addition, the Commissioners asked questions concerning the agreements and the cost to move into the facility which could not be addressed at that time. The attached memo and newly drafted agreements address many of the issues that came up at the last meeting. As a reminder, the City of Sanford and Lee County Intergovernmental Relations Committee developed this plan that would co- locate Community and Economic Development departments and agencies into one facility. At the June 16, 2014 Commissioners meeting, the Board approved a Resolution of Support for this project. It is the intent of the City and County to co- locate the following departments and agencies to the Buggy Factory: Partnership for Prosperity (Chamber of Commerce and Economic Development), Community Development, Planning, Building Inspections, Code Enforcement, Downtown Sanford Inc., Strategic Services (GIS), Environmental Health and Marketing. The Partnership will be signing the lease agreement as its own entity. BUDGET IMPACT In the Fiscal Year of 2015 -16 the County will begin making lease payments to Progressive Contractors of % of the space that the City and County Departments occupy. At the August 4th meeting the rent communicated to the Board would be $190,000 with the City and County together paying $150,000 with this amount being evenly split between the two governments. Utilities will be evenly split as well. Each agency will be responsible for furnishings for the departments they control. After further discussions with our partners it was determined that it would be recommended that we lease a portion of the Ground Floor at a reduced square footage cost. This proposal added $25,392 to the total lease amount making the total annual lease for the first 3 years $215,392. The County's share of this amount in the first 3 years would be $87,696. It is estimated that the utilities and other monthly expenses will not exceed $25,000. Therefore the total annual operational impact in the first year will be $112,696. ATTACHMENT(S) (1) Memorandum from County Manager (2) Resolution approving Interlocal Agreement and Lease