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2009 - 10-05-09 Regular Meeting
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2009 - 10-05-09 Regular Meeting
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12/14/2009 3:38:38 PM
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12/14/2009 3:36:33 PM
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Admin-Clerk
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Minutes
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Board of Commissioners
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( E715 <br />BOOK ti3 P1GE SJ <br />M <br />(t) On completion of the services under this Contract or upon earlier <br />termination of this Contract, all non-expendable property and all <br />expendable property covered by federal regulations shall be situated, <br />transferred, or disposed of according to instructions by the State. <br />11. Reporting Requirements <br />In the case of cost reimbursement activities the Contractor shall furnish the <br />College with monthly report, Attachment C, "Monthly Financial Status Report". <br />Such report shall be furnished no more than ten (10) days following the end of <br />each month. Such reports shall consist of summary information taken from <br />records and official books of account of the Contractor. In addition the College, <br />the State, and USDOL may require ad hoc reports for program management. <br />12. Supportive Services, PELL Grant Payments, Other Financial Assistance <br />Supportive Services (Training-Related/Supportive Services) provided by the <br />Contractor under this contract to participants shall not duplicate services provided <br />by a public or private source(s), which are available at no cost to the Contractor <br />and/or participant. Additionally, the Contractor is responsible for documenting a <br />participant's receipt of ALL financial aid awards and maintaining such <br />documentation. If other financial aid is received, adjustments to the cost of tuition <br />and books paid through this contract shall be made accordingly. <br />The Contractor shall adhere to all Federal, State, and College mandated <br />requirements regarding use ofPELL Grant finds in conjunction with WIA fiords. <br />13. Accounting <br />The Contractor shall maintain complete accounting records sufficient to document <br />receipts and expenditures of WIA funds under this contract. For cost <br />reimbursement activities, the Contractor shall account separately for the expenses <br />of each activity by cost category as described in the "Contract Budget". For fixed <br />unit price/performance based activities the Contractor shall amass and <br />submit/retain the appropriate documentation/activity as detailed in individual <br />Attachment A "Statement of Work" for the amount described in the "Contract <br />Budget". Program income must be accounted for, reported to the College by the <br />appropriate program year fund allocation, and used during the contract period to <br />offset the cost of the services provided or forwarded to the College. Interest <br />income on cash advances of sub-grant funds shall also be accounted for as <br />program income and reported accordingly. <br />All accounting records should be maintained in accordance with the N. C. Local <br />Government Budget and Fiscal Control Act, CLA Memoranda, State Issuances, <br />OMB Circulars A-21. A-122, A-87, A-110, A-128, or A-133 (whichever is <br />Page 5 of 16 <br />
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