2009 - 11-02-09 Regular Meeting - Laserfiche WebLink

Home Browse Search

BOOK 23 pact 136 LEE COUNTY BID PROTEST PROCEDURE PURPOSE ARRA funding requires a bid protest procedure be in place. PROCEDURE Any party which is a prospective bidder, offeror, or contractor that may be aggrieved by the solicitation must submit a written protest within five (5) calendar days prior to the opening of the Request for Bid, Request for Proposal. Any party which is an actual bidder, offeror, or contractor that may be aggrieved by the award of a contract, must submit a written protest within five (5) days of County transmitting via fax or email the announcement of intent to award. The protest must be addressed to the Purchasing Agent, Lee County, PO Box 1968, 106 Hillcrest, Sanford, NC 27331-1968 and must include all the following information: 1. Name, address, telephone number, facsimile number and e-mail of the protester. 2. Signature of the protester or authorized agent. 3. The bid name and number. 4. A detailed statement of the legal and factual grounds of protest including copies of relevant documents. 5. Any supporting exhibits, evidence, or documents to substantiate any claims. 6. All information establishing that the protester is an interested party for the purpose of filing a protest. 7. The form of relief requested After careful consideration of all relevant information, and consultation with the County Attorney, the Purchasing Agent shall make a written decision. A decision of the Purchasing Agent may be appealed to the County Manager or Board of Commissioners, depending on the type of bid. An appeal must be in writing and be delivered to the County Manager, PO Box 1968, 106 Hillcrest, Sanford, NC 27331-1968, within seven (7) calendar days of the date that the Purchasing Agent faxed or emailed her decision. Any and all costs incurred by a protesting party in connection with a protest shall be the sole responsibility of the protesting party.