Minutes - 6-9-14 Jt. Interlocal Sub-Committee Gov. Meeting

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S BK:00026 PG L EE C Committed Today for a Better Tomorrow JOINT INTERLOCAL SUB - COMMITTEE GOVERNMENT MEETING OF THE COUNTY OF LEE AND CITY OF SANFORD JUNE 9, 2014 The joint sub - committee appointed to study interlocal agreements and other items of interest between the County of Lee and the City of Sanford met at 11:30 a.m., June 9, 2014, in the Gordon Wicker Conference Room, First Floor, Lee County Government Center, 106 Hillcrest Drive, Sanford, North Carolina, on said date. Commissioner appointed members present were Amy M. Dalrymple, Kirk D. Smith, and James K. Womack. County staff in attendance included County Manager John Crumpton, Assistant County Manager /Finance Director Lisa Minter, County Attorney Kerry Schmid, Management Fellow Michael James, and Clerk to the Board Gaynell Lee. Vice - Chairman Smith called the meeting to order on behalf of the County and Mayor Chet Mann called the meeting to order on behalf of the City. The first item of interest discussed involved the joint Community Development/Economic Development Facility. Three locations had been looked at for possible relocation of the above referenced departments. However, the Buggy Factory located at the corner of Chatham Street and Charlotte Avenue is the only one being considered at this time. A revised lease proposal had been provided by Progressive Contracting Company, Inc., owners of the Buggy Factory, providing improved office space information. Space has been re- designed for two floors instead of three as originally proposed. County Manager John Crumpton stated he proposed the City and County split rent, utilities, etc. 50/50, and the Chamber /EDC pay rent based on square footage. To date, a total of $600,000 has been raised from private citizens as a fund raising effort for the Chamber /EDC project. It was also stated that additional parking at the Buggy Factory has been addressed. Members of the sub- committee agreed on the 50/50 proposal and the matter will go before each Board for final approval. Mr. Crumpton stated he would present this matter to the Commissioners at their June 16th meeting. The sub - committee discussed the proposed O. T. Sloan Park project. This proposed 21St Century multi -sports complex project will serve Lee County as a whole and not just Sanford. A feasibility study will need to be completed for the multi -sports complex. It was also stated that the CCCC Board of Trustees does not wish to include the Civic Center project in the feasibility study at this point, and they wish to address this on their own after their bond has been voted on in November. Mayor Mann stated the Sanford Area Soccer League (SASL) that meets at the Lee County Fair Grounds have expressed an interest in participating in the funding feasibility study for the O. T. Sloan Park project in order to be able to use fields that are regulation. They have raised money and are willing to donate $5,000 toward the study. The City and County would consider entering into some type contract with SASL to manage the soccer portion of the complex. It is estimated that the feasibility study, after the Civic Center portion is removed, will be approximately $28,000 - $30,000. The City and County would pay approximately $12,500 each and SASL will contribute $5,000. After discussion, Commissioner Dalrymple recommended the City and County move forward with the sports complex