Agenda - 5-5-14 Reg. Meeting - Laserfiche WebLink

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U 4 t� SECTION 5 TERMS & CONDITIONS 5.1 METHOD OF AWARD The County recognizes that, because this RFP is issued in connection with the possibility of a future disaster event, and because any contract awarded would be on a line item basis for multiple types of disaster - related work, it is impossible to determine with certainty which proposer's prices would ultimately result in the lowest cost to the County. Evaluation will therefore be based on the criteria stated in the RFP, with price being the foremost, but not the exclusive, award criterion. The best proposal submitted by a responsible proposer will be negotiated with the County. If proposal amounts exceed the available funds to finance the contract, the County may reject all proposals or may award the contract on a negotiated proposal with deductible alternates applied in numerical order in which they are listed on the Form of Proposal, as produces a net amount, which is within the available funds. The County reserves the right to waive any informalities or technical errors that in its judgment will best serve the interests of the County. 5.2 TERM OF CONTRACT The contract resulting from this RFP shall be for a base period of three (3) years with an option to renew for up to two additional one (1) year periods, upon consent of all parties. This contract shall only be used on an "as needed" basis as determined solely by the County. 5.3 SUBCONTRACTS The successful proposer shall be prepared to furnish a general list of all subcontractors that it intends to utilize for the project, and shall endeavor to utilize local subcontractors whenever possible, provided that these local contractors hold proper license and insurance credentials for the intended work. 5.4 FUNDING OUT CLAUSE In the event of a disaster, County may elect to remove debris with County forces, to activate a contract resulting from this RFP, or contract separately for debris removal. 5.5 QUALIFICATIONS OF PROPOSER At the time of the opening of proposals, each proposer will be presumed to be thoroughly familiar with the plans and contract documents (including all addenda). The failure or Page 13