Agenda - 5-5-14 Reg. Meeting - Laserfiche WebLink

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1.8 Trade Secrets /Confidentiality a. Upon receipt by the County, all proposals are considered public record except for material which qualifies as "trade secret" information under N.C. General Statute 66 -152 et. seq. After the Proposal opening, County staff responsible for evaluating said Proposal, as well as other County staff and members of the general public who submit public records requests will review the Proposal. To properly designate material as trade secret under these circumstances, each Service Provider must take the following precautions: 1. Any trade secrets submitted by a Proposer should be submitted in a separate, sealed envelope marked "Trade Secret — Confidential Proprietary Information — Do Not Disclose Except for the Purpose of Evaluating this Proposal "; and 2. The same trade secret/confidentiality designation should be clearly displayed on each page of the trade secret materials contained in the envelope. Each original and copy of the Proposal must include all trade secret materials. b. In submitting a Proposal, each Proposer agrees that the County may reveal any trade secret materials contained in such response to all County staff and County officials involved in the selection process or any consultant or other third parties who are hired by the County to assist in the selection process. Furthermore, each Proposer agrees to indemnify and hold harmless the County and each of its officers, employees, and agents from all costs, damages, and expenses incurred in connection with refusing to disclose any material, which the Proposer has designated as a trade secret. Any Service Provider that designates its entire Proposal as a trade secret may be disqualified. 1.9 Reservation of Right to Change Schedule The County shall ultimately determine the timing and sequence of events resulting from this RFP. The County reserves the right to delay the closing date and time for any phase if the County staff believe that an extension would be in the best interest of the County. 1.10 Reservation of Right to Amend RFP The County reserves the right to amend the RFP at any time during the process, if it believes that doing so is in the best interests of the County. Any addenda will be forwarded to all Proposers via the information contained on their returned Request for Proposals Acknowledgement Form, as well as being posted on the County's website (www.leecountync.gov) Proposers are required to acknowledge their receipt of each addendum by using the Addenda Receipt Confirmation Form contained in the RFP Package. Page 5