Agenda - 4-21-14 Reg. Meeting - Laserfiche WebLink

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Consolidated Agreement FY 15 Page 14 of 28 18. The State reserves the right to conduct reviews, audits, and program monitoring to determine compliance with the terms of this Agreement and its associated Agreement Addenda. 19. The State shall be assured that the Department maintains expenditures of locally appropriated funds (MOE) for maternal health, child health, and family planning program activities equal to, or greater than, that reported on the Staff Time Activity Report for the period beginning July 1, 1984, and ending June 30, 1985. This figure will be increased annually based on a federally accepted inflation index (first updated FY 2000 -2001 Agreement.) This revised baseline figure will be calculated and provided to Departments for use in budget preparation. 20. For services of the State Laboratory, the State shall: a. Provide free or at cost mailers that meet the US Postal Service/DOT UN3373 Biologic substance shipping and packaging regulations for samples submitted to the State Laboratory only as ordered via the web -based mailroom ordering system; b. Assure qualified personnel to process, analyze and report test results; c. Assure that the State Laboratory maintains CLIA certification; d. Submit invoices to the local health departments via electronic means; and e. Collect interest (per N.C.G.S. 147 -86.23 and 150 - 241.1) and a 10% late fee as appropriate; H. DISBURSEMENT OF FUNDS 1. The State shall disburse funds to the Department on a monthly basis; monthly disbursements for each program activity will be based on monthly expenditures reported. 2. The State shall disburse Food and Lodging funds in accordance with NCAC TI5A:18A . 2900 – "Restaurant and Lodging Fee Collection and Inventory Program" in the month following receipt of the signed, completed, and approved Food & Lodging Local Health Department Request for Payment Form (DPH EH 2948). The exception is that Temporary Food Establishment (TFE) fees MUST be collected by the Department and must be expended to support the food, lodging, and institution sanitation programs and activities. Such fees shall be deemed to have been disbursed to the Department upon their collection and shall be reported in the Aid to County Database on the ZZZZ line for Activity 874, Category 107 –Local Temporary Food Establishment (TFE-State). 3. Total payment by program activity is limited to the total amount of the Funding Authorization and any revisions received after the initial Funding Authorization notification. 4. Final payments for the State Fiscal Year will be made based on the final monthly Expenditure Report which is due as delineated per the Controller's Office's Aid -to- Counties Payment Schedule. I. AMENDMENT OF AGREEMENT Amendments, modifications, or waivers of this Agreement may be made at any time by mutual consent of all parties. Amendments shall be in writing and signed by appropriate authorities. J. PROVISION OF TERMINATION Either party may terminate this Agreement for reasons other than non - compliance upon 60 days written notice. If termination should occur, the Department shall receive payment only for allowable expenditures.