Agenda - 4-21-14 Reg. Meeting - Laserfiche WebLink

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633 Consolidated Agreement FY 15 Page 5 of 28 department) or the District Health Department or Public Health Authority (if so organized) within six months following the close of the Agreement. Audit findings referred to the DHHS Controller's Office by LGC will be investigated and findings verified by the DHHS Controller's Office staff with assistance of the Division of Public Health Program Staff. b. The Department, if it is a District Health Department or a Public Health Authority, must complete quarterly a Fiscal Monitoring Report and submit to the DHHS Controller's Office based on the schedule published by the DHHS Controller's Office. 14. Equipment is a type of fixed asset consisting of specific items of property that: (1) is tangible in nature; (2) has a life longer than one year, and (3) has a significant value. a. For Inventor,! Purposes 1) Equipment must be accounted for in accordance with the North Carolina Department of State Treasurer Policies Manual, Chapter 20, and Fixed Assets Policy. 2) All equipment with an acquisition cost of $500.00 or more which is purchased with Women, Infants and Children (WIC) Program Funds, must be inventoried with the Women's and Children's Health Section. b. For Prior Approval Purposes 1) All equipment purchased or leased with an acquisition cost exceeding $2500.00 (except in WIC; see subparagraph 2) below for WIC requirements), where there is an option to purchase with State/Federal funds, the purchase or lease must receive prior written approval from the appropriate Branch/Section. For those purchased with Public Health. Preparedness & Response Grant funds only, any purchase exceeding $2500 per invoice (e.g., if the Department is purchasing a computer, monitor, printer, etc. totaling more than $2500 or purchasing six computers at $500 each)should be treated as one purchase for purposes of prior approval. 2) For WIC, all computer and medical equipment purchased or leased, must receive prior written approval from the Branch regardless of cost. In addition, all other tangible assets (non - computer /medical) with an acquisition cost exceeding $500.00 must receive prior approval. c. For Accounting Purposes: The Department must utilize the depreciation schedule provided by the State for all assets with an acquisition cost of $5,000 or greater. The accumulated depreciation should be recorded in the general fixed assets account group. 15. Prior approval required for purchases other than equipment. a. For Public Health Preparedness & Response grant funds, purchases for meals and refreshments must receive prior written approval from the PHP&R Branch. b. The use of Women's and Children's Health Medicaid fees for capital improvements requires prior written approval from the Women's and Children's Health Section. 16. The Department agrees to execute the following Consolidated Federal Certifications attached to this Agreement as applicable when receiving Federal funds: a. Certification regarding Lobbying