Agenda - 4-21-14 Reg. Meeting - Laserfiche WebLink

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027 ensure that the services are provided at all times and in all respects in accordance with the contract. 25. Right to Audit Logan Systems shall maintain such financial records and other records as may be prescribed by Lee County or by applicable federal and state laws, rules, and regulations. Logan Systems shall retain these records for a period of five years after final payment, or until they are audited by Lee County, whichever occurs first. These records shall be made available during the term of the contract and the subsequent five -year period for examination, transcription, and audit by Lee County, its designees, or other authorized bodies. 26. Failure to Enforce Failure by either party at any time to enforce the provisions of the contract shall not be construed as a waiver of any such provisions. Such failure to enforce shall not affect the validity of the contract or any part thereof or the rights of the parties to enforce any provision at any time in accordance with its terms. II. Services Provided 1. Traditional Indexing Services Logan Systems currently provides indexing services to the ROD's office. It is this system that allows the ROD's staff to input indexing data and print out various verification forms and statistical reports to insure the accuracy of the information. The monthly and annual merges and the corresponding paper prints will continue to be provided.' In addition, all corrections to the indexing data will continue to be reflected in paper print outs as appropriate. The ROD intends to index: • Land records • Plat book records • Birth records • Death records • Marriage records • Military discharge records 2. Automated Indexing Logan Systems currently provides a computer retrieval system that allows for searches of the entire indexing database for land records and Financing Statements (up to June 30, 2001, when Financing Statements not effecting real estate are filed at the state level). In addition, the software allows for the retrieval of birth, death, and marriage information as well. Because of state laws regarding confidentiality of certain birth records, the software allows the ROD staff to delete certain birth records. This system will be modified in compliance with the new indexing standards. 3. Scanning of Land and Other Records Logan Systems will provide a scanning system for land record and other data in accordance with Logan Systems' responses to the RFP. ' Logan Systems shall continue to print a paper index as long as the County desires such index to be printed. 4