Agenda - 4-7-14 Reg. Meeting - Laserfiche WebLink

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i:► 5 3 modifications to the contract must be made in writing signed by an authorized representative of each party. 26. Patents and Royalties Logan Systems covenants to save, defend, keep harmless, and indemnify Lee County and all its officers, departments, agencies, agents, and employees from and against all claims, loss, damage, injury, fines, penalties, and cost — including court costs and attorney's fees, charges, liability, and exposure, however caused — for or on account of any copyright or patented or unpatented invention, process, or article manufactured or used in the performance of the contract, including its use by Lee County. If Logan Systems uses any design, devise, or materials covered by patent or copyright, it is mutually agreed and understood without exception that the contract price includes all royalties or costs arising from the use of such design, devise, or materials in any way in the work. 27. Quality Control Logan Systems shall institute and maintain throughout the contract period a properly documented quality control program designed to ensure that the services are provided at all times and in all respects in accordance with the contract. 28. Right to Audit Logan Systems shall maintain such financial records and other records as may be prescribed by Lee County or by applicable federal and state laws, rules, and regulations. Logan Systems shall retain these records for a period of five years after final payment, or until they are audited by Lee County, whichever occurs first. These records shall be made available during the term of the contract and the subsequent five -year period for examination, transcription, and audit by Lee County, its designees, or other authorized bodies. 29. Failure to Enforce Failure by either party at any time to enforce the provisions of the contract shall not be construed as a waiver of any such provisions. Such failure to enforce shall not affect the validity of the contract or any part thereof or the rights of the parties to enforce any provision at any time in accordance with its terms. II. Services Provided Traditional Indexing Services Logan Systems currently provides indexing services to the ROD's office. It is this system that allows the ROD's staff to input indexing data and print out various verification forms and statistical reports to insure the accuracy of the information. The monthly and annual merges and the corresponding paper prints will continue to be provided. In addition, all corrections to the indexing data will continue to be reflected in paper print outs as appropriate. The ROD intends to index: • Land records • Plat book records • Birth records • Death records • Marriage records 4