Agenda Package - 03-16-09 - Laserfiche WebLink

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605 Aye: Dalrymple, Hayes, Kelly, Oldham, Paschal, Reives, and Shook Nay: None The Board considered a Communication Policy for staff and elected officials. Chairman Hayes stated there is currently no policy in place and he felt a written policy would bring everything together under one document. Commissioner Kelly expressed concern since he represents a district and felt he should be allowed to give his opinion if the press contacted him for a statement; he didn't feel that all comments should go to the Chairman of the Board. After discussion, Commissioner Oldham moved to defer action on the matter until the next meeting and see if the policy could be revised. County Manager John Crumpton was asked to study the policy and make a recommendation at the March 16, 2009 meeting. Upon a vote, the results were as follows: Aye: Dalrymple, Hayes, Kelly, Oldham, Paschal, Reives, and Shook Nay: None The Chairman ruled the motion had been adopted unanimously. County Manager John Crumpton discussed budget instructions given to department heads for the upcoming budget process which include the following: i. No new positions; 2. No new programs; 3. Reclassification of positions will only lo considered when headcount goes down; 4. New capital - only if it keeps operational expenses down or improves productivity, 5. Develop plans for 2%, 4% an ./oltreductions, 6. Reduction In Force - I eas fo rreducing employee costs - no decision has been made yet No action was taken on the matter Commissioner Reives askedkthat County Manager John Crumpton send a letter to the Governor's Office asking how and when money would be distributed from the stimulus package. Mr. Crumpton was also asked to send letters to all departments that receive funding from the County informing them of cuts to the budget. Commissioner Dalrymple moved to go into closed session per North Carolina General Statute 143-318.11(A) (6) to discuss a personnel matter. Upon a vote, the results were as follows: Aye: Dalrymple, Hayes, Kelly, Oldham, Paschal, Reives, and Shook Nay: None The Chairman ruled the motion had been adopted unanimously and the Board was in closed session. After completing business in closed session, Commissioner Kelly moved to go out of closed session. Upon a vote, the results were as follows: Aye: Dalrymple, Hayes, Kelly, Oldham, Paschal, Reives, and Shook Nay: None The Chairman ruled the motion had been adopted unanimously. 4