Agenda Package - 03-16-09 - Laserfiche WebLink

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G 413 11 State of North Carolina County of Lee Public Record Requests: Policy and Procedures 1. In General. Lee County is fully committed to satisfying both the letter and spirit of the North Carolina Public Records law, N.C.G.S. § 132-1 et.seq. The purpose of these policies and procedures is to ensure the equal, fair, and consistent treatment of all citizens who request public records maintained by Lee County. The policies and procedures discussed herein are not meant to supplant or supplement the Poblic Records Law. Any inconsistencies between the policies discussed herein and the Public Records Law shall always be resolved in favor of the Public Records Law. Questions regarding the Public Records Law or these policies and procedures should be referred to the County Attorney's Office. 2. Request for Public Records a. Requests for public records may be made by any person, corporation, or public entity. b. Persons requesting public records may not be required to state the purpose for which they are requesting the record. c. All requests for public records shall be made in writing to ensure the County accurately produces the requested documents(s) in a timely and efficient manner (writing may include electronic or e-mail requests). d. If the request for documents is made to a department that is not the custodian of the document, the request shall be referred to the department that is the custodian of the documents within five working clays of the request. The requestor shall be notified that the request has been referred to another department_ e. Persons requesting public records shall provide the following infomuation in writing (requesters may, but are not obligated, to use the attached forrn): i. The name, address, and phone number of dtc requesting p,,trty. (Attorneys may request public records without disclosing the name of the client who is requesting the document).