Agenda Package - 01-05-09 - Laserfiche WebLink

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H 028 Division of Aging and Adult Services' Consumer Contributions Policies and Procedures (9/1/05). Monitoring shall also include compliance with conflict of interest requirements. Monitoring requirements are discussed in Division of Aging (and Adult Services) Administrative Letter No. 03-14 (11/5/03). Private non-profit service providers will be monitored to ensure compliance with conflict of interest policies, as stated in Division of Aging (and Adult Services) Administrative Letter No. 03-14. The monitoring of services provided under this Agreement shall be carried out by the Area Agency on Aging in accordance with its Assessment Plan. The Agency will receive a written report of monitoring findings in accordance with procedures established in Section 308 of the AAA Policies and Procedures Manual (7/1/03) and Division of Aging (and Adult Services) Administrative Letter No. 98-13. Any areas of non-compliance will be addressed in a written corrective action plan with the community service provider. To ensure adequate review and evaluation of the work, and proper coordination among interested parties, the Area Agency shall be kept fully informed concerning the progress of the work and services to be performed hereunder. Area Agency staff will conduct scheduled on- site assessments and may also make unannounced visits for the purpose of evaluating the Agency's work. ® The Agency will provide monthly reports to the NC Division of Aging and Adult Services concerning client enrollment and service data, entering such data in ARMS (Aging Resources Management System). The Agency will also provide written monthly reports of the general status and progress of the work and services in support of caregivers performed hereunder. At such time as the Division of Aging and Adult Services implements the Progress Check software in individual Region J counties, the Agency will provide periodic reports (the frequency of which will be determined by DAAS) of Agency activities undertaken to meet regional and/or county NCFCSP program goals. 12. Accounting. The Agency shall maintain complete accounting records sufficient to document receipts and expenditures of state grant funds under this agreement All accounting records should be maintained in accordance with the North Carolina Local Govermnent Budget and Fiscal Control Act. 13. Inspections. Authorized representatives of the Area Agency and the North Carolina Division of Aging and Adult Services may at any reasonable times review and inspect the program activities, data collected and financial records pursuant to his contract. All reports and computations prepared by or for the Agency shall be made available to authorized representatives of the Area Agency and the North Carolina Division of Aging and Adult Services for inspection and review at any reasonable times in the Agency's office- Approval and acceptance of such material shall not relieve the Agency of its professional obligation to correct, at its expense, any errors found- ® 14. Maintenance of Records. The Agency shall maintain all financial and program records as per the requirements of the North Carolina Department of Health and Human Services Office of the 3 of8