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BK:OOO26 PG 0346 <br />Contract to Audit Accounts (cont.) Lee County NC <br />(Name of Governmental Unit) <br />invoice approval has changed. All invoices for Audit work must be submitted by email in PDF format to the Secretary of the LGC for <br />approval. The invoices must be sent through the portal at: httn:/ /nctreasurer.sl- fd.leal2file.net Subject line should read "Invoice - only. The <br />PDF invoice marked `approved' with approval date will be returned by email to the Auditor for them to present to the Governmental Unit for <br />payment. Approval is not required on contracts and invoices for system improvements and similar services of a non - auditing nature. <br />9. In consideration of the satisfactory performance of the provisions of this contract, the Governmental Unit shall pay to the Auditor, upon <br />approval by the Secretary of the LGC, the following fee, which includes any cost the Auditor may incur from work paper or peer reviews or <br />any other quality assurance program required by third parties (Federal and State grantor and oversight agencies or other organizations) as <br />required under the Federal and State Single Audit Acts: <br />Year -end bookkeeping assistance — [For audits subject to Government Auditing Standards, this is limited to bookkeeping services <br />permitted by revised Independence Standards) <br />Audit $43.800 <br />Preparation of the annual financial statements Prepared by Client <br />Prior to submission of the completed audited financial report, applicable compliance reports and amended contract (if required) the Auditor <br />may submit invoices for approval for services rendered, not to exceed 75% of the total of the stated fees above. If the current contracted fee is <br />not fixed in total, invoices for services rendered may be approved for up to 75% of the prior year audit fee. The 75% cap for interim invoice <br />approval for this audit contract is $ 32,850 <br />10. If the Governmental Unit has outstanding revenue bonds, the Auditor shall include documentation either in the notes to the audited financial <br />statements or as a separate report submitted to the SLGFD along with the audit report, a calculation demonstrating compliance with the <br />revenue bond rate covenant. Additionally, the Auditor should be aware that any other bond compliance statements or additional reports <br />required in the authorizing bond documents need to be submitted to the SLGFD simultaneously with the Governmental Unit's audited financial <br />statements unless otherwise specified in the bond documents. <br />11. After completing the audit, the Auditor shall submit to the Governing Board a written report of audit. This report shall include but not be <br />limited to the following information: (a) Management's Discussion and Analysis, (b) the financial statements and notes of the Governmental <br />Unit and all of its component units prepared in accordance with GAAP, (c) supplementary information requested by the client or required for <br />full disclosure under the law, and (d) the Auditor's opinion on the material presented. The Auditor shall furnish the required number of copies <br />of the report of audit to the Governing Board as soon as practical after the close of the accounting period. <br />12. If the audit firm is required by the NC CPA Board or the Secretary of the LGC to have a pre- issuance review of their audit work, there must be <br />a statement added to the engagement letter specifying the pre- issuance review including a statement that the Governmental Unit will not be <br />billed for the pre- issuance review. The pre- issuance review must be performed prior to the completed audit being submitted to the LGC. The <br />pre- issuance report must accompany the audit report upon submission to the LGC. <br />13. The Auditor shall electronically submit the report of audit to the LGC when (or prior to) submitting the invoice for services rendered. The <br />report of audit, as filed with the Secretary of the LGC, becomes a matter of public record for inspection, review and copy in the offices of the <br />SLGFD by any interested parties. Any subsequent revisions to these reports must be sent to the Secretary of the LGC. These audited financial <br />statements are used in the preparation of official statements for debt offerings (the Auditors' opinion is not included), by municipal bond rating <br />services, to fulfill secondary market disclosure requirements of the Securities and Exchange Commission, and other lawful purposes of the <br />Governmental Unit, without subsequent consent of the Auditor. If it is determined by the LGC that corrections need to be made to the <br />Governmental Unit's financial statements, they should be provided within three days of notification unless, another time frame is agreed to by <br />the LGC. <br />The LGC's process for submitting contracts, audit reports and Invoices are subject to change. Auditors should use the submission process in <br />effect at the time of submission. The most current instructions will be found on our website: https://www.nctreasurer.com/slgjPages/Audit- <br />Form s -an d- Resources. asnx <br />In addition, if the OSA designates certain programs to be audited as major programs, a turnaround document and a representation letter <br />addressed to the OSA shall be submitted to the LGC. <br />14. Should circumstances disclosed by the audit call for a more detailed investigation by the Auditor than necessary under ordinary circumstances, <br />the Auditor shall inform the Governing Board in writing of the need for such additional investigation and the additional compensation <br />required therefore. Upon approval by the Secretary of the LGC, this contract may be varied or changed to include the increased time and/or <br />compensation as may be agreed upon by the Governing Board and the Auditor. <br />15. If an approved contract needs to be varied or changed for any reason, the change must be made in writing, signed and dated by all parties and <br />pre- audited if the change includes a change in audit fee. This document and a written explanation of the change must be submitted by email in <br />PDF format to the Secretary of the LGC for approval. The portal address to upload your amended contract and letter of explanation documents <br />is ht! p: / /nctreasurer.slzfd.leapfile.net No change shall be effective unless approved by the Secretary of the LGC the Governing Board and <br />the Auditor <br />