Minutes - 2-3-14 Reg. Meeting - Laserfiche WebLink

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BK - 00026 PG:0341 The Chairman ruled the motion had been adopted unanimously. The Board considered acceptance of a $500.00 donation to Parks and Recreation from Bojangles' that had been moved from the Consent Agenda at the beginning of the meeting. Parks and Recreation Director John Payne stated that Bojangles' contributed the donation of "unrestricted" funds at the grand opening of their new facility on Tramway Road in December 2013. Mr. Payne stated the donation would go into the Park Maintenance line item to repair back -stops at the Tramway Road Park. After discussion, Commissioner Smith moved to approve acceptance of the $500.00 donation to from Bojangles'. Upon a vote, the results were as follows: Aye: Dalrymple, Frazier, Knecht, Parks, Smith, and Womack Nay: Reives The Chairman ruled the motion had been adopted by a 6 to 1 vote. Commissioner Reives stated he voted against the donation because the funds were donated as "unrestricted ". Parks and Recreation Director John Payne discussed with the Board the history of O.T. Sloan Park that was originally developed in the mid -70's, and concept plans for possible renovations and new development at the Park. Mr. Payne stated there has been recent interest shown by private citizens to see what might be possible at the Park if funding could be made available from private, government, and possible grant sources. Mr. Payne stated at this time there is no firm commitment from private funding sources but an interest has been indicated. There is need for additional ball fields, new tennis courts, basketball courts, and a possible covered volleyball court that could be used for other events. Meetings have taken place with City and County officials and Friends of the Park for this possible expansion project. Two vacant lots are for sale (extension off Nash Street) that could be purchased and made part of the Park. The next step is to get everyone together to discuss the project. Mr. Payne expressed that at this time, additions to the Park are only a concept and no definite plans are in place at this time. No action was taken. The Board considered an audit contract with Martin Starnes & Associates for the fiscal year ending June 30, 2014. Finance Director Lisa Minter stated the County is required to have an audit of its financial statements each year. In February 2010, the Board approved a 5 -year audit service extension contract with Martin Starnes & Associates, CPAs, P.A. Pricing for the remaining years from Martin Starnes is $43,800.00. Each year the Local Government Commissioner (LGC) requires that a Contract to Audit Accounts be approved by the audit firm, the Board of Commissioners, and the LGC before audit work can begin. The contract has been verified and pricing is in line with the proposal received. After discussion, Commissioner Womack moved to approve the Contract to Audit Accounts with Martin Starnes & Associates as presented, a copy of which is attached to these Minutes and by this reference made a part hereof. Upon a vote, the results were as follows: Aye: Dalrymple, Frazier, Knecht, Parks, Reives, Smith, and Womack Nay: None The Chairman ruled the motion had been adopted unanimously. The Board considered Budget Amendment # 02/03/14/09. Finance Director Lisa Minter presented said Budget Amendment appropriating funds for the following departments: WIA Youth Employment — appropriate $5,647.00 in additional funds from Triangle South to cover expenses in the current year. 3