Agenda - 1-6-14 Reg. Meeting - Laserfiche WebLink

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O45 (HSGP) Funding Opportunity Announcement (FOA) and the USDHS Financial Management Guide and Special Conditions documents and FEMA Grant Programs Directorate Information Bulletins. As required in the FY 2013 Homeland Security Grant Program (HSGP) Funding Opportunity Announcement (FOA) and FEMA Grant Programs Directorate Information Bulletin No. 388 dated July 18, 2012, sub - grantee must report all grant - funded equipment that supports defined resource typed capabilities and all training that supports a defined resource typed team using the fields in the FY 2012 Grant - Funded Typed Resource Report. The link to this instrument and a completed example of this report as well as all options available in the drop -down boxes can be found on Attachment 3 of this document. This reporting will include both NIMS typed resources and State and local typed resources. The description and listing of NIMS typed resources can be found at: http: / /www.fema.gov /resource - management Sub- grantee will specify the number of resources, capability supported, whether it is a NIMS or State /local typed resource, the cost, and whether the resource sustains current capabilities or adds new capabilities. The resources should be reported only after equipment is delivered or after training has occurred and the corresponding grant funds have been expended. The Sub - grantee will include this Typed Resource Report with each cost report submitted for reimbursement. (8) Maintain grant management filing system as required in Attachment 4. (9) Retain all original records pertinent to this MOA for a period of five years following the date of the closure of the grant award, or audit if required, or longer where required by law. However, if litigation, claim or audit has been initiated prior to the expiration of the five -year period and extends beyond the five year period, the records shall be retained until all litigation, claims or audit findings involving the records have been resolved. (10) Comply with current federal suspension and debannent regulations pursuant to OMB Circular A -133 which states in pertinent part that "[e]ffective November 26, 2003, when a non - federal entity enters into a covered transaction with an entity at a lower tier, the non - federal entity must verify that the entity is not suspended or debarred or otherwise excluded. Sub - grantee shall be responsible to ensure that it has checked the federal Excluded Parties List System (EPLS) to verify that contractors or sub - recipients have not been suspended or debarred from doing business with the federal government." (11) Ensure that FY 2013 HSGP funds are not used to support the hiring of any personnel for the purposes of fulfilling traditional public safety duties or to supplant traditional public safety positions and responsibilities. (12) Non - supplanting Requirement. Federal grant funds will be used to supplement existing funds, and will not replace (supplant) funds that have been appropriated for the same purpose. Page 4 of 9