Agenda - 2-3-14 Reg. Meeting - Laserfiche WebLink

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Contract to Audit Accounts (cont.) Lee County, NC (Name of Governmental Unit) 16. Whenever the Auditor uses an engagement letter with the Governmental Unit, Item 17 is to be completed by referencing the engagement letter and attaching a copy of the engagement letter to the contract to incorporate the engagement letter into the contract. In case of conflict between the terms of the engagement letter and the terms of this contract, the terms of this contract will control Engagement letter terms are deemed to be void unless the conflicting terms of this contract are specifically deleted in Item 23 of this contract. Engagement letters containing indemnification clauses will not be approved by the LGC. 17. Special provisions should be limited. Please list any special provisions in an attachment. 18. A separate contract should not be made for each division to be audited or report to be submitted. A separate contract must be executed for each component unit which is a local government and for which a separate audit report is issued. 19. 'The contract must be executed, pre - audited, physically signed by all parties and submitted in PDF format including Governmental Unit and Auditor signatures to the Secretary of the LGC. The current portal address to upload your contractual documents is htti): / /nctreasurer.slafd.leaA e.net Electronic signatures are not accepted at this time. Included with this contract are instructions to submit contracts and invoices for approval as of September 4, 2013. These instructions are subject to change. Please check the NC Treasurer's web site at www.ncheasurer.com for the most recent instructions. 20. The contract is not valid until it is approved by the LGC Secretary. The staff of the LGC shall notify the Governmental Unit and Auditor of contract approval by email. The audit should not be started before the contract is approved 21. There are no other agreements between the parties hereto and no other agreements relative hereto that shall be enforceable unless entered into in accordance with the procedure set out herein and approved by the Secretary of the LGC. 22. The Auditor acknowledges that any private employer transacting business in this State who employs 25 or more employees in this State must, when hiring an employee to work in the United States, use E Verify to verify the work authorization of the employee in accordance with N.C.G.S. §64 26(a). The Auditor acknowledges further that any such private employer and its subcontractors must comply with all of the requirements of Article 2 of Chapter 64 of the Notch Carolina General Statutes (North Carolina's E -verify law), and that such private employer has a duty under the law to ensure compliance by its subcontractors. The Auditor further acknowledges that this contract is of the type governed by S.L. 2013 -418, which makes it unlawful for a local government to enter into certain types of contracts unless the contractor and its subcontractors comply with North Carolina's E -verify law, and that failure to comply with such law could render this contract void. The Auditor hereby covenants, warrants and represents for itself and its subcontractors that with respect to this contract the Auditor and its subcontractors shall comply with the provisions of North Carolina's E- verify law and that failure to comply with such law shall be deemed a breach of this contract and may render this contract void. 23. All of the above paragraphs are understood and shall apply to this contract, except the following numbered paragraphs shall be deleted: (See Item 16.) 24. All communications regarding audit contract requests for modification or official approvals will be sent to the email addresses provided In the spaces below. Audit Firm Signature: Unit en(a4ifudtiEftnatures (continued): Firm Martin Starnes & Associates. CPAs, P.A. By N /A_ (Chair of Audit Committee- please type or print name) By Amber Y. McGhinnis, Audit Manager (PI or pt name . 1,( (Signature of Audit Committee Chairperson) (Signature of au" audit firm representative) Date N/A Email Address of Audit Firm: (If Governmental Unit has no audit committee, this section should be marked "N /A. ") amcghinnls @martinstames.com This instrument has been preaudited in the manner required by The Local Government Budget and Fiscal Control Act or by the School Budget and Date January 15, 2014 Fiscal Control Act. Additionally, the following date is the date this audit contract was approved by the governing body. Governmental Unit Signatures: By Charles T. Parks, Chairman Lisa G. Minter, CPA, Finance Director (Please type or print name and fak) Governmental Unit Finance Officer (Please type or print name) (Signature of bjgygr/ Chairoersen of governing board) (Signature) Date Email Address of Finance Officer Pate Governing Body Approved Audit Contract - G.S. 159- 4fal I mi nter @leecountync.gov Date: Date (Preaudit Certificate must be dated.)