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BK 00026 PG <br />• Last name <br />• Middle initial (optional) <br />• Date of birth <br />3. Uploading of documents into the repository. <br />As directed by the Cusomter, files will either be scanned in it's entirety into either one complete <br />file, named "Personal Data" — OR — <br />There are search fields the Customer can utilize when looking up a file. Each electronic folder <br />will have subfolders that papers will be directed to. These subfolders will be named the <br />following, as defined by the Customer: <br />• Problem /Need List <br />• Immunizations <br />• Lab <br />• Consents <br />• Personal Data <br />• Notes <br />• Health Clinics <br />• Special Programs <br />• WIC <br />• Other Reports <br />• Output <br />o LCI will utilize Document Mall (DocMall), which is a cloud -based SaaS (Software as a <br />Service) application that will allow users to login through a URL (website) from their <br />desktop anywhere you have internet access. Upon validating your login credentials, <br />users will have the ability to view, download and print based on pre - defined security <br />settings. This will be described in greater detail as needed upon the initial setup of the <br />site. <br />o As the documents are scanned, PDF images of the files will be uploaded from LCI to the <br />SaaS. The Customer will have 5 unique usernames and passwords. For purposes of this <br />Project, the Customer also has usage of 15 gigabytes of storage space (any additional <br />usernames or gigabytes requested by the Customer will result in a Change Order to the <br />SOW, which will result in an addendum to this agreement). <br />o Paper files will be returned to the physical file in which they came, but will NOT be <br />reattached to the folder. Divider tabs will have been removed, and will not be replaced. <br />Divider tabs will be returned to the Customer. <br />o Full boxes of scanned files will be returned to the Customer in the boxes in which they <br />were received. Long term storage of paper files is the responsibility of the Customer. <br />• Security <br />o Records will be picked up in LCI's locked box truck. They will be transported directly to <br />LCI, with no stops. Once truck is backed into LCI's loading dock, boxes /files will be <br />5 <br />