Minutes - Nov. 4, 2013 Regular Meeting

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BK - 00026 PG The Chairman ruled the motion had been adopted unanimously. The Board discussed the Lee County Communications Policy adopted by the Board in September 2013 that had been added to the Agenda at the beginning of the meeting. Commissioner Reives discussed the current policy and stated that a Commissioner should state they are not speaking for the Board of Commissioners, but only for themselves, if they are requesting information not authorized by the full Board. The discussion centered on a recent request made by Commissioner Womack to the Golden Leaf Foundation. Commissioner Womack stated he had made a simple request for information to the Golden Leaf Foundation. Commissioner Reives stated he did not feel it was right for one Commissioner to ask for information — it needed to be stated that information is being requested for by a private citizen and not as a member of the Board. County Attorney Neil Yarborough had reviewed the Communications Policy and stated Mr. Womack was not in violation of the Policy. Mr. Yarborough further stated there was nothing wrong with stating you are a County Commissioner when requesting information. After further discussion, Commissioner Reives made a motion to remove the change made at the September meeting to the Communications Policy (stating all Commissioners may speak on their own individual position with the media and general public but must make it clear they are speaking for themselves and not the Board). Upon a vote, the results were as follows: Aye: Reives Nay: Dalrymple, Frazier, Knecht, Parks, Smith, and Womack The Chairman ruled the motion failed with a 6 to 1 vote. The Board considered bids for the construction of a house at 208 Midland Avenue as part of the 2011 Scattered Site Rehabilitation Housing Grant Program. Community Development Manager Karen Kennedy stated the following bids had been received for the above referenced project: S & S Home Improvements, Maxton $ 97,300.00 The Groce Companies, Sanford 107,500.00 Robert Strickland Construction, Lumberton 128,180.00 Touch Construction, Sanford 123,230.00 Riddle Residential Construction, Sanford 97.744.99 D & A Construction, Shannon 96,050.00 All expenses for the project will come from the 2011 Community Development Block Grant (CDBG) Scattered Site Rehabilitation Grant. Ms. Kennedy's recommendation was for the Board to approve the low bid of $96,050 from D & A Construction, Shannon, NC, for the project. Commissioner Womack questioned why the recommendation was not given to a local bidder since there was only a few hundred dollars difference in the bids. Ms. Kennedy stated CDBG regulations stated the bid had to be awarded to the lowest responsible bidder. After discussion, Commissioner Dalrymple moved to accept the low bid from D & A Construction in the amount of $96,050.00 as recommended. Upon a vote, the results were as follows: Aye: Dalrymple, Frazier, Knecht, Parks, Reives, Smith, and Womack Nay: None The Chairman ruled the motion had been adopted unanimously.