Minutes - Oct. 7, 2013 Regular Meeting

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BK:00026 PG 2013 Annual Grant Award Page 4 of 10 (2) Utilize State of North Carolina and /or local procurement policies and procedures for the expenditure of funds, and conform to applicable State and Federal law and the standards identified in the Procurement Standards Sections of 44 Code of Federal Regulations (CFR) Part 13 and 2 CFR Part 215. Grantee must follow procurement procedures and policies as outlined in the applicable USDHS and EMPG Program Funding Opportunity Announcement (FOA) and the USDHS and Financial Management Guide. Grantee shall comply with all applicable laws, regulations and program guidance. Grantee must comply with the most recent version of the funding Administrative Requirements, Cost Principles, and Audit requirements. Administrative and procurement practices must conform to applicable federal requirements. A non - exclusive list of regulations commonly applicable to DHS grants are listed below, codified in the following guidance: 44 CFR Part 13 CFR 215; 2 CFR Parts 225, 220, and 230 (formerly OMB Circulars A-87, A21 and A -122); 15 CFR Part 24; Federal Acquisition Regulations (FAR), Part 31.2; and OMB Circular A -133 "Audits of States, Local Governments, and Non -Profit Organizations" and 44 CFR Part 14; 28 CFR Part 23 "Criminal Intelligence Systems Operating Policies'; 49 CFR Part 1520 "Sensitive Security Information"; Public Law 107-296, The Critical Infrastructure Act of 2002; Title VI of the Civil Rights Act of 1964, as amended, 42 U.S.C. 2000 et. seq.; Title IX of the Education Amendments of 1972, as amended, 20 U.S.C. 1681 et. seq; Section 504 of the Rehabilitation Act of 1973, as amended, 29 U.S.C. 794; The Age Discrimination Act of 1975, as amended, 20 U.S.C. 6101 et. seq.; Cash Management Improvement Act (CMIA) and its implementing regulations at 31 CFR Part 205; FEMA Grant Programs Directorate, Grants Management Division, Match Guidance; Certifications and Assurances regarding Lobbying 31 U.S.C. 1352, Drug -Free Workplace Act, as amended, 41 U.S.C. 701 et seq. and Certification Regarding Drug -Free Workplace Requirements, Debarment and Suspension Executive Orders 12549 and 12689 and 44 CFR Part 17 and Certification Regarding Debarment, Suspension and Other Responsibility Matters; Assurances. as listed in SF 4248 and SF 424D, 28 CFR Parts 66, 67, 69, 70 and 83; and Grant Award and Special Conditions documents. (3) Grantee must take possession of all purchased equipment, receive any grant - eligible service and complete Universal and up to six Optional work activities prior to seeking reimbursement from the Grantor. (4) Complete the procurements) process not later than September 30, 2014. (3) Provide quarterly progress reports to the Area Coordinator and/or Branch Office by the following dates: 31 December, 31 March, 30 June and 30 September. (6) Provide a list at project completion phase to the Area Coordinator and /or Branch Office listing all items completed through the grant. (7) Comply with the applicable federal statutes, regulations, policies, guidelines and requirements, reporting requirements and certifications as outlined in the applicable EMPG Program Funding Opportunity Announcement (FOA) and Grant Award and Special Conditions documents. (8) Maintain grant management filing system as required in Attachment A- (9) Comply with current federal suspension and debarment regulations pursuant to OMB Circular A -133 which states in pertinent part that "effective November 26, 2003, when a non - federal entity enters into a covered transaction with an entity at a lower tier, the non - federal entity must verify that the entity is not suspended or debarred or otherwise excluded. Grantee shall be responsible to ensure that it has checked the federal System for Awards Management (SAM) https: /Avww.sam.gov /portaVpublicISAW and the State Debarred Vendors Listing, http : //www.pandc.nagov /action6.asp to verify that contractors or sub - grantees have not been suspended or debarred from doing business with the federal govemment'. (10)Ensure that FY 2013 EMPG funds are not used to support the hiring of any personnel for the purposes of fulfilling traditional public safety duties or to supplant traditional public safety positions and responsibilities.