Minutes - Oct. 7, 2013 Regular Meeting

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BK - 00026 PG - 0034 2013 Annual GrantAward Page 3 of 10 • Provide quarterly progress reports to the NCEM Branch office personnel using the latest EMPG Quarterly Report form by the following dates: 31 December, 31 March, 30 June and 30 September. • File Retention: Grantee is required to maintain records and (invoices) of this grant for three (3) years after termination of the grant, or audit if required, or longer where required by law, as outlined in Attachment A, attached and incorporated by reference. However, if litigation, claim or audit has been initiated prior to the expiration of the five -year period and extends beyond the five -year period, the records shall be retained until all litigation, claims or audit findings Involving the records have been resolved. ■ Employees must be covered by an approved Pay Plan. However, the Director may be exempt from this requirement. ■ The political subdivision must have an acceptable local travel regulation plan or accept the state travel regulations. 6. Conditions The County of Lee certifies that it understands and agrees that funds will only be expended for those projects outlined in the funding amounts as individually listed In the 2013 EMPG Applicatfon Packet, Incorporated by reference herein. The County of Lee also certifies that it understands and agrees to comply with the general and fiscal terms and conditions of the grant including special conditions; to comply with provisions of the applicable laws, rules and policies goveming these funds; that all information Is correct; that there has been appropriate coordination with affected agencies; that it is duly authorized to commit the Grantee to these requirements; M costs Incurred prior to grant application approval will resuR in the expenses being absorbed by the Grantee; and that all agencies involved with this project understand that all federal funds are limited to a 24 -month period. T. Supplantation Grantees are required to provide assurance that grant funds will not be used to supplant or replace local or state funds or other resources that would otherwise have been available for homeland security activities. In compliance with that mandate, the County of Lee certifies that the receipt of federal funds through North Carolina Emergency Management shall in no way supplant or replace state or local funds or other resources that would have been made available for homeland security activities. S. Compliance. Grantee shall comply with the applicable statutes, ordinances, regulations, licensing requirements, policies, guidelines and requirements, reporting requirements and certifications and other regulatory matters that are applicable to the conduct of its business and purchase requirements performed under this MOA, Including those of federal requirements and State and local agencies having appropriate jurisdiction and found in the applicable FY 2013 EMPG Program Funding Opportunity Announcement (FOA). Grantee shall be wholly responsible for the purchases to be made under this MOA and for the supervision of its employees and assistants. Failure to comply with the specified conditions will result in the return of this grant award to North Carolina Emergency Management. 9. Responsibilities a. The State of North Carolina, Department of Public Safety, North Carolina Emergency Management (Grantor) shall: (1) Provide funding to the County of Lee to perform the work activities as described herein. (2) Conduct a review of the project to ensure that it is in accordance with FY 2013 EMPG Program requirements. (3) The performance period for the award to the State of North Carolina, Department of Public Safety, North Carolina Emergency Management, ends on September 30, 2014. (4) Directly monitor the completion of this project. b. The County of Lee (Grantee) shall: (1) Expend FY 2013 Emergency Management Performance Grant Program funds in accordance with the applicable USDHS and EMPG Program Funding Opportunity Announcement (FOA), the Grant Application Package, and the Grant Award and Special Conditions documents, Incorporated by reference herein, of this MOA for the performance of the work activities.