Minutes - Sept. 16, 2013 Regular Meeting

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BK - 00025 PG:0967 Mr. Russell asked the Board to approve the low bid from McRae Roofing, Inc. for the Government Center roofing project in the lump sum amount of $77,517.00, plus $1.86 per board foot for any insulation replacement, only if needed, not to exceed an additional $22,483.00. Mr. Spivey further stated he had checked several references and received good responses on McRae Roofing. This company also did the re- roofing project for the Mental Health Building in 2006. After discussion, Commissioner Reives moved to approve the low bid from McRae Roofing, Asheboro, NC, in the amount of $77,517.00 as presented. Upon a vote, the results were as follows: Aye: Dalrymple, Frazier, Knecht, Parks, Reives, Smith, and Womack Nay: None The Chairman ruled the motion had been adopted unanimously. Finance Director Lisa Minter presented Budget Amendment # 09/16/13/01 for the following departments: Social Services — appropriate $94,254.00 in Duke Energy Progress funds to provide assistance exclusively for Duke Energy Progress low- income customers. Social Services — appropriate $48,349.00 for rollover of restricted funds and $2,864.00 in capital outlay funds appropriated in FY 2012 -13. Health Department — re -class budgeted funds to cover contracted services for vacant WIC Director position. General Services — re- appropriate $23,750.00 from FY 2012 -13 for a van ordered but not received by June 30, 2013. E -911 — rollover of $398,351 appropriated in FY 2012 -13 to establish backup PSAP in courthouse basement and a new appropriation of $52,081.00 for equipment to be bought by the City of Sanford for the backup PSAP. After discussion, Commissioner Womack moved to approve Budget Amendment # 09/16/13/01, a copy of which is attached to these Minutes and by this reference made a part hereof. Upon a vote, the results were as follows: Aye: Dalrymple, Frazier, Knecht, Parks, Reives, Smith, and Womack Nay: None The Chairman ruled the motion had been adopted unanimously. The Board considered Interlocal Agreements between the City of Sanford and Lee County that were added at the beginning of the meeting. County Manager John Crumpton presented four (4) joint agreements to Board members for Geographic Information Services (GIS), Tax Collections, Planning and Inspections. After a meeting held on September 9' between the County and City Managers and Attorneys, the City has now agreed to all changes recommended by the County. The City has asked that the joint committee to discuss Interlocal Agreements meet again to finalize the agreements and also discuss the recent bonds that were approved for parks and recreation issues and to also discuss HAVEN. Commissioner Womack and Commissioner Reives stated that the joint committees needed to meet again to finalize the agreement and make decisions instead of staff. After further discussion, Commissioner Dalrymple moved that the current Interlocal Agreements with the City of Sanford be extended until October 21, 2013, and the Interlocal Sub - Committee meet again to finalize the agreements. Upon a vote, the results were as follows: