Minutes - Sept. 16, 2013 Regular Meeting

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BK - 00025 PG:0965 The Board considered an appointment to the Juvenile Crime Prevention Council (JCPC). Clerk to the Board Gaynell Lee presented one application for consideration to said Board. Commissioner Dalrymple moved to approve the application presented by Mr. Robert Woods to serve on the Juvenile Crime Prevention Council in a "concerned citizen" capacity. Upon a vote, the results were as follows: Aye: Dalrymple, Frazier, Knecht, Parks, Reives, Smith, and Womack Nay: None The Chairman ruled the motion had been adopted unanimously. No one signed up to speak during the Public Comments section of the meeting. Mr. Jim Womack from Lee County Industries (LCI) completed the required paperwork to appear before the Board and discuss the scanning project currently underway between LCI and the Lee County Health Department. Mr. Womack thanked the Board for their support and presented a short video of the document conversion line of business they offer. No action was taken. At this time the Board took a 10- minute recess. Upon returning from recess, with all members present, the meeting resumed. The Board considered an agreement with Tyler Technologies, Inc. for iasWorld Software Services. Tax Administrator Mary Yow stated funds for this system were approved in the FY 2013 -14 budget for an annual fee of $77,000. The administration and CAMA software as a service system includes necessary applications for administration and mass appraisal for the Tax Department to appraise real property for property tax purposes. After discussion, Commissioner Reives moved to approve the agreement with Tyler Technologies as presented above, a copy of which is attached to these Minutes and by this reference made a part hereof. Upon a vote, the results were as follows: Aye: Dalrymple, Frazier, Knecht, Parks, Reives, Smith, and Womack Nay: None The Chairman ruled the motion had been adopted unanimously. The Board considered the bad debit write -off for several Health Department programs for FY 2011 -12. Ms. Carol Kivett, on behalf of Health Director Terrell Jones, asked the Board to approve $11,810.35 in bad debt write -offs. Their department is contractually bound (by the State) to make every effort to collect revenues owed and write -off those debts if they become uncollectible. Ms. Kivett stated that if clients with over -due accounts return to the department for services, staff continues to try and collect those overdue accounts. After discussion, Commissioner Womack moved to approve the bad debt write -off for the Health Department in the amount of $11,810.35 as presented. Upon a vote, the results were as follows: Aye: Dalrymple, Frazier, Knecht, Parks, Reives, Smith, and Womack Nay: None The Chairman ruled the motion had been adopted unanimously. The Board considered the purchase of eight (8) new vehicles for the Sheriff's Office. Lt. David Prevatte asked the Board to approve the following vehicle purchases: • Four (4) Dodge Charger's Police Packages at $23,042 each from Butler Dodge, Beaufort, SC, for a total of $92,168, 2